Session Submission Guide

GUIDE TO SUBMITTING PROPOSALS FOR TNOC FESTIVAL

[Spanish? French? Portuguese? Arabic? Mandarin? Anything … USE GOOGLE TRANSLATE, AT THE BOTTOM RIGHT OF THIS SCREEN.]

Welcome to TNOC Festival. Much of the program is crowd-sourced. This is a guide for submitting proposals of all kinds, from workshops and presentations, to art, field trips, and documentary.

TNOC Festival programming is transdisciplinary, dialogue-driven, and innovative. With multiple session types, the program is designed to push the boundaries of collaborative engagement by mixing the arts, sciences, urban practice fields, and performance to draw urban thought leaders and change makers together to build better cities.

Can you submit a proposal? Yes! Read on.

The primary phase of session submissions is now closed. [See the exceptions about Microtalks and Documentaries below.] We strongly encourage everyone to submit proposals as soon as possible. We will begin reviewing submissions and communicating responses in early December. A full Festival program will be announced at the end January 2022. 

Anyone is welcome to submit a session. Please review this guide before submitting.

To submit a proposal, select the last button in the navigation toolbar on the left side of this page. 

IMPORTANT: You may want to prepare pre-recorded videos for field trips as soon as possible (say, because of the season).

To learn more about art at TNOC Festival, visit The Nature of Cities FRIEC Collective.

For any questions please email: TNOCFestival@thenatureofcities.com

NOTE: Our core Festival platform is called Topia, which is a very flexible and three-dimensional meeting space; a form of what is called “spatial chat”. Your session can be in Zoom (with its breakout rooms, plus access to tools like Miro) or in Topia (where you can easily migrate between groups, or do chat circles, etc), as the needs of your session requires.

*** Microtalks can be submitted until 21 January 2022, midnight EST (New York).

*** You do not have to submit the final version of a documentary by 31 December; you only have to submit the description of the work.


SEED SESSIONS

Session Length: 90 min
Platform: Zoom (including breakouts), or Topia (depending on the session format)
Session Tools: Pre-recorded video, video recording, break-out rooms, screen share, whiteboard tool, Miro, others TBD
Time & Date: Sessions run concurrently across global time zones. Scheduled according to preference, where possible.

Seed sessions are conversation-oriented and interactive workshops focused on ideas and actions of all kinds. They consist of multidisciplinary groups who gather to discuss more resilient, sustainable, just, and livable cities. They are designed to facilitate active participation among the attendees. All ways of knowing and modes of action are welcome, from science and art, to design, planning, and practice.

IMPORTANT: Make them dialogue-driven, interactive, and co-creative discussions among all participants. Pay attention to what you will do in the session to engage people.

Seed Sessions can start with short scene-setting talks, followed by facilitated discussion towards an output designed by the session organizers. Seed sessions are not intended to be panels of speaker presentations but interactive working sessions where groups think, imagine, create, and/or act. Think about what the output of such a session could be, so the session’s discussants can work toward that conclusion.

Seed sessions can be focused in any geographic location, and you can propose them in any language. A limited number of sessions can be translated into a second language. Apply for this service in the submission form.


SKILLS SESSIONS

Session Length: 90 min
Platform: Zoom (including breakouts), or Topia (depending on the session format)
Session Tools: Pre-recorded video, video recording, break-out rooms, screen share, whiteboard tool, Miro, others TBD
Time & Date: Sessions run concurrently across global time zones. Scheduled according to preference, where possible.

Skills sessions teach, instruct, or present skills or ideas to workshop attendees. They can be any size — with single or multiple presenters — but should focus on making learning engaging and interactive. They can be focused on any kind of skill sharing: scientific, food-related, communications, artistic, research, planning, design, etc. All ways of knowing and modes of action are welcome, from science and art, to design, planning, and practice.

Skills Sessions can start with short scene-setting talks, or involve guest presenters and panel discussions. They can include discussion and interaction among participants. You can even encourage your group to gather around a joint output after the festival.

Skills sessions can be focused in any geographic location, and you can propose them in any language. A limited number of session can be translated into a second language. Apply for this service in the submission form.


MICROTALKS

Video Length: 4 minutes (or less) recorded video talk
Platform: Published in festival platform MicroTalk gallery
Format: MP4, ensures top video and audio quality
Time & Date: The MicroTalks gallery is globally accessible online and on-demand for the duration of the festival.

*** Microtalks can be submitted until 21 January 2022. (other session types must be submitted by 31 December.)

MicroTalks are opportunities to share work, research, ideas, and passions with everyone else at the festival. What work do you do? What are your passions? Do you have an idea or action to share? A report, research results, or design? MicroTalks are available on-demand throughout the Festival. See MicroTalks from Festival 2021 here.

A MicroTalk is a brief talk or presentation of 4 minutes (or less) captured on video. A MicroTalk addresses a project, subject, point, or idea about cities. You use your best audio and video tools to pre-record your talk in any location you desire. Quiet outdoor locations often help make up great lighting and provide attractive scenery drawing people to your talk.

MicroTalks can be focused in any geographic location, and you can propose them in any language. Transcripts for MicroTalks must be submitted alongside video talks to allow for translation captions.

All ways of knowing and modes of action are welcome, from science and art, to design, planning, and practice.

NOTE: You do not have to submit the final video now. Your final video is due to us by 18 February 2022.


ART HAPPENINGS

Video: A digital MPEG or MOV video file, in SD or HD resolution
Limit file size to no more than 500MB (this is a streaming web conference, please do not send us 2k/4k video)

Arts everywhere is a core philosophy of the festival. See here for more information about art at TNOC Festival: https://www.thenatureofcities.com/artistcall2022/

We welcome submissions of video files between 2 – 6 minutes (including Film, Music, Animation, Documentary, Poetry, Spoken Word, Theater, Performance, Dance, or any other genre as expressed through video). We are looking specifically for works that will nurture The Nature of Cities Festival programming with unique artistic views considering how humans and our cities can be woven together with the rest of nature.

NOTE: You do not have to submit the final video of your work now. You can edit it a final version later, but it is best to let us see something now, even if in draft.

NOTE: Art-focused proposals are welcome also in the categories of Seed Sessions, Skills Sessions, Microtalks, Documentary, and Field Trips.


VIRTUAL FIELD TRIPS 

Session Length: 45 minutes
Video Length: up to 30 minutes, played from the presenter’s computer
Video Format: MP4 preferred, ensures top video and audio quality
Platform: Zoom (including breakouts), or Topia (depending on the session format)
Session Tools: Pre-recorded video, video recording, break-out rooms, screen share, whiteboard tool, Miro, others TBD
Time & Date: Sessions run concurrently, based on timezone, scheduled by preference if possible

Virtual Field Trips are pre-recorded video tours with ambient sound, but narrated live by you during your session. They take festival goers on a journey through a part of your city you want to share with the world. All ways of knowing and modes of action are welcome, from science and art, to design, planning, and practice.

To prepare a field trip, plan your route in advance to prepare for filming. On the day you film, walk the route exactly as you would in any live tour. Capture in video the things that are interesting to see and illuminate what you want to talk about. Do not narrate the trip, but ambient sounds are fine. You will narrate the recorded video live during the session.

Seed sessions can be focused in any geographic location, and you can propose them in any language. A limited number of sessions can be translated into a second language. Apply for this service in the submission form.

NOTE: You do not have to send us a video by 31 December … you only need to submit your proposal. Make your video whenever you want.


SESSION CLUSTERS

You can create a cluster of mixed session types at TNOC festival to construct a hub for your organization’s work or project.Session Cluster creation is reserved for TNOC Festival Sponsors and Partners.

Interested in partnering with TNOC Festival to create a session cluster to promote your work?

View our Partnership Package here.


DOCUMENTARY

Length / Size: Up to 10 minutes / less than 750MB
Format:
 A single MPEG or MOV video file, in SD or HD resolution

TNOC Festival will exhibit short documentaries within the main Festival lobby or garden space. Documentaries may be about any subject within the broad mission of The Nature of Cities, including but not limited to: science, design, equity, planning, community, climate, resilience, food, art, and so on. The documentaries must be 10 minutes or less in length but may be an excerpt of a longer work, if the excerpt makes sense standing alone.

NOTE: We may have limited screenings for longer documentary forms. If you have a long form you want us to consider, write to us at TNOCFestival@thenatureofcities.com. Please limit you submissions to 10 minutes in length.

NOTE: You do not have to submit the final video of your work now. You can send it a final version later, but it is best to let us see something now, even if in draft.


TNOC FESTIVAL 2022 SUBMISSIONS

This is the form you will see when you submit…

The common language of the Festival is English, but it is not the “official” language—we welcome submissions in all languages. If the session or work you are proposing will be in a language other than English, you will enter the information about your session in that language. We apologize that the form itself is only in English. But, you can use the translatable (via Google Translate, bottom right) copy of the form below to study the question you will be asked.

When you are ready to submit your proposal, click the bottom button in the left navigation bar. Although the form questions will be in English, you will answer many of the questions in your language. We have provided the questions you will encounter in the submission form; below in order to allow for translation; click on the Google Translate button (at the bottom right of this screen) to select your preferred language before reviewing the questions.


BASIC INFORMATION

The following information is needed for all proposals. Immediately after, you will be asked for information specific to your session type.

Type of proposal
If you are not sure of the differences, view the types of the sessions from the left navigation bar.

  • Seed Session
  • Skills Session
  • Field Trip
  • Documentary
  • Microtalk
  • Art Happening

Title of your session, field-trip, MicroTalk, or Art Happening, suitable for the Program listing (15 words or less).
Enter the title in the language of your proposed session or work. Make your title catchy and attractive to draw people to your session.

Click if you are submitting this proposal for someone else.

Name of the person you are submitting for

Name of the contact person for this proposal
The name of the person who is the leader or principal of the proposed session or work. Use the name that will be used to register for the event. You can add co-proposers later in this form.

Email of the contact person for this proposal

Confirm Email Address

Your affiliation as the contact person
(eg. your institution, company, or studio) If independent, put ‘none’ here.

Your city

Your country

Names of co-proposers / co-authors / co-artists / additional presenters, if any. 
(Co-proposers are not required.) Please separate each name by a comma. Don’t worry, a *final* list of participants in this proposal for the program listing will not be due until later in the year.

Alternate email
Provide one email as an alternate for communication about this proposal

Brief description, suitable for the Program listing (< 50 words).
We will use this in the Program — make it vivid, accessible, and direct, so people will be attracted to the session. Enter this in the language of your session or work.


INFORMATION SPECIFIC TO SEED SESSIONS, SKILLS SESSIONS, AND FIELD-TRIPS

What will you do in the session? What is the goal of the session? What is the proposed activity?

Select Festival Communities that most closely align with the proposal’s focus.
Check all that apply. Communities at TNOC Festival are broad groups to gather around at the Festival. Your selection helps us guide people to your session. These communities are not final, so pick OTHER if you feel we are missing a category.

  • Activism, participation
  • Art, story, performance
  • Business, enterprise, economies, entrepreneurship
  • Changemakers, innovation, radical imagination
  • Civil society, communities, neighborhoods
  • Climate
  • Collaboration, transdisciplinarity
  • Design, planning, architecture
  • Education, awareness, knowledge, training
  • Equity, gender, race, ethnicity, marginalized communities
  • Food, agriculture
  • Governance, leadership
  • Grey infrastructure, built environment
  • Health, wellbeing
  • Indigeneity
  • Landscapes, ecosystems, ecologies
  • Nature based solutions, green & blue infrastructure, biodiversity
  • Parks, open space, natural areas
  • Philosophies, spiritualities, personal practice, faith
  • Resilience, sustainability, regeneration, restoration
  • Technology, smart cities, big data
  • Youth
  • None (but it would be better to pick OTHER)
  • Other

Is there a Community that isn’t here that you think should be?

Please select the language(s) of your proposed session or work.

  • Arabic
  • Cantonese
  • Dutch
  • English
  • French
  • German
  • Italian
  • Japanese
  • Russian
  • Spanish
  • Vietnamese
  • Multilingual
  • Other

If you checked MULTILINGUAL or OTHER, in which language(s) will your session or work be?

For a limited number of sessions, we can provide live translation from your session language into one other language. Check here if you would like to apply to have your session translated.

Into what language do you desire live translation?

Which of the following outputs do you hope to pursue with your session, if any?

  • Art work or creative piece
  • Call to action or campaign
  • Follow-up meeting or group creation
  • Journal article, or special issue article
  • New project of some kind
  • No particular output, just open discussion
  • Plan for research
  • Policy brief
  • Roundtable (online participatory piece) or essay published at TNOC
  • White paper or framework
  • Other

If you chose OTHER, what kind of output are you planning?

What is the ideal number of participants?

In what geographical region(s) are you and your co-proposers located?

To what geographical region(s) does your session pertain?

In which timezone do you live?

Which time of day, in YOUR time zone, do you prefer to host your session?

  • Morning
  • Afternoon
  • Evening

What is your second preference?

  • Morning
  • Afternoon
  • Evening

Anything else regarding scheduling needs for your session?


INFORMATION SPECIFIC TO ART HAPPENING PROPOSALS

Year of the work

Category of the work

  • Animation
  • Dance
  • Documentary
  • Film
  • Music
  • Performance
  • Poetry
  • Spoken Word
  • Theatre
  • Visual Arts
  • Other

If you selected OTHER for the Category, what is your category of art?

Short bio of the artist
A short artist bio (less than 50 words) to be used during the review process, and to represent your practice during the festival.

Description of the work.
A longer description (< 150 words) of your work to be used during the review process. This description should make clear (1) how your work is relevant to the festival and (2) what you hope for audiences to get from the experience. Please enter this information in English.

Still image from the art work
This image will be used to represent your work during the review process, and for selected artists, it will also be used in the festival program, social media, and other media to represent your work as part of the festival.

File requirements:
— JPEG / JPG format
— Square or landscape orientation is preferred (but not required)
— 1280px on the long edge

Artwork submission
This is the work to be exhibited at the festival. We accept submissions of video files (including Film, Music, Animation, Documentary, Poetry, Spoken Word, Theater, Performance, Dance, or any other genre that can be expressed through video).

File Requirements
— A single video file in MPEG or MOV format
— Either SD or HD resolution is acceptable (please do not send 2k/4k video)
— Less than 500MB in size
— Between 2–6 minutes in length

Please pay attention to the above requirements! If your file does not meet the requirements, your entry will be automatically disqualified.

Agreement to Exhibit
By submitting data through this form, you confirm that, should you be selected as an exhibiting artist, you grant a non-exclusive license to the organizers of The Nature of Cities Festival to exhibit your submitted work, in full or in part, to the public by means of digital media, internet-based media, social media, or any other media so long as it is in connection with the Festival. As the artist, you retain all rights of ownership to your work, and the Festival will place no restrictions prohibiting you from exhibiting this work elsewhere.


INFORMATION SPECIFIC TO MICROTALK PROPOSALS

A brief summary or abstract of the work you will present in the MicroTalk video.
Less than 75 words. Enter this information in the language of your talk.

If selected, check to confirm you will be able to create a 4 minute MP4 video of your MicroTalk?


INFORMATION SPECIFIC TO DOCUMENTARY PROPOSALS

Year of the documentary

Short bio of the documentary maker
A short bio (less than 50 words) to be used during the review process, and to represent your practice during the festival.

Description of the documentary
A longer description (less than 150 words) of your work to be used during the review process. This description should make clear (1) how your work is relevant to the festival; and (2) what you hope for audiences to get from the experience. Please enter this information in English.

Still image from the documentary
This image will be used to represent your work during the review process, and for selected artists, it will also be used in the festival program, social media, and other media to represent your work as part of the festival.

File requirements:
— JPEG / JPG format
— Square or landscape orientation is preferred (but not required)
— 1280px on the long edge

Documentary submission
This is the short documentary that would be exhibited at the festival. We accept submission of video files. They can be excerpts from longer works, as long as the excerpts can stand alone.

File Requirements
— A single video file in MPEG or MOV format
— Either SD or HD resolution is acceptable (please do not send 2k/4k video)
— Less than 750MB in size
— Less than 10 minutes in length (longer videos will not be reviewed)

Please pay attention to the above requirements! If your file does not meet the requirements, your entry will not be reviewed.

Agreement to Exhibit
By submitting data through this form, you confirm that, should you be selected as an exhibiting documentarian, you grant a non-exclusive license to the organizers of The Nature of Cities Festival to exhibit your submitted work, in full or in part, to the public by means of digital media, internet-based media, social media, or any other media so long as it is in connection with the Festival. As the artist, you retain all rights of ownership to your work, and the Festival will place no restrictions prohibiting you from exhibiting this work elsewhere.


FOR ALL SUBMISSIONS

Are you associated with or invited by one of these festival groups?

  • Agency for French Biodiversity
  • AIPH
  • ALDA
  • Biophilic Cities Network
  • Connecting Nature
  • FRIEC
  • Natura Network
  • United State Forest Service International Program
  • World Resources Institute

Do you have a website for your work or project? (Optional)

What is a key social media handle you use? (eg, Twitter, Instagram) (Optional)

SUBMIT YOUR PROPOSAL